PROPERTY OWNERS
COMPREHENSIVE SERVICES
Cooper Dean Property Management has proudly managed Atlanta rental properties for over two decades. We offer comprehensive support that covers everything from preparing your property for listing to tenant management. We cover every detail along the way so you can relax knowing your investment is in good hands.
Select from the list below to learn more about the care and detail we put into every aspect of managing our clients’ rentals.
RENTAL VALUATION
- Perform detailed documentation of the interior and exterior including photos
- Offer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI.
- Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary, but should include looking at the recently rented comparables according to size and type.
- Discuss with owners the pros and cons of different policies such as accepting pets, and allowing smoking.
- Install a lock box
STATEGIC MARKETING
- Prepare home for rent
- Clean home and optimize interior appeal
- Manicure landscaping to increase curb appeal
- Create ads tailored to the property and advertising medium. Some of the mediums commonly used are:
- Paid and free rental listing websites
- Print publications
- Signs
- MLS
- Fliers
- Work with other realtors and leasing agents to find a tenant.
TENANT SCREENING
- Field calls from prospects for questions and viewings
- Meet prospective tenants for showings throughout the week and weekend.
- Provide prospective tenants with rental applications that are legally compliant with fair housing laws
- Collection applications and process application fee
- Perform a background check to verify identity, income, credit history, rental history, etc.
- Grade tenant according to predefined criteria
- Inform tenants who are not selected
MOVE IN / MOVE OUT
- Prepare leasing agreement
- Confirm the move-in date with the tenant
- Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance
- Ensure all agreements have been properly executed
- Perform the detailed move-in inspection with the tenant and have the tenant sign a report verifying the condition of the property prior to move-in.
- Collect the first months’ rent and security deposit
- Inspect the unit and fill out a report on the property’s condition when the client moves out
- Provide tenant with a copy as well as any estimated damages
- Return the balance of the security deposit to the tenant
- Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.
- Clean unit and perform needed repairs or upgrades
- Rekey the locks
- Relist the rental property
MAINTENANCE & REPAIRS
- Provide and oversee an in-house maintenance crew
- Establish a preventative maintenance policy to identify and deal with repair needs
- Provide a network of licensed, bonded, and fully insured contractors who have been vetted for good pricing and good work that is up to code.
- Assign jobs to different parties (in-house employees, handyman, and professional contractors) based on who will do the best job for the best price.
- Maintain outdoor areas
- Leaf and snow removal
- Landscaping
- Removing trash and debris
- Larger renovation or rehab projects
- Provide recommendations on how the project can maximize rental income.
- Prepare preliminary cost estimates
- Get multiple independent bids for the work
- Act as general contractor overseeing the work
ADMIN & ACCOUNTING
- Receiving rent
- Manage late payments
- Sending out pay or quit notices
- Enforcing late fees for none payment of rent
- Provide accounting property management services
- Make payments on behalf of the owner (Mortgage, insurance, HOA dues, etc.)
- Detailed documentation of expenses via invoices and receipts
- Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
- Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form
- Advise owner on relevant tax deductions related to their rental property
- Provide easy-to-read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses
INSPECTIONS, LEGAL, & EVICTIONS
- Perform periodic inspections (inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
- Send owner periodic reports on the condition of the property
- Inform owner in the event of a legal dispute or litigation
- Refer the owner to a qualified attorney when necessary
- Understand and abide by the latest local, state, and federal legislation that applies to renting and maintaining rental properties.
- Filing relevant paperwork to initiate and complete an unlawful detainer action
- Representing the owner in court
- Coordinating with law enforcement to remove tenants and tenant’s possessions from unit
CONTACT COOPER DEAN
ABOUT MANAGING YOUR PROPERTY
Inquire with us about rental management. Please allow up to 48 hours for a response.